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Solutions
Run a programme on a record rather than on recollection.
An academy is an organisation on ScoutEdge, with members, roles and permissions. Coaches, scouts and staff hold their own verified identities under it, so who assessed whom, and who may see what, is a property of the record rather than something maintained by hand.
Every athlete on your roster carries the same structured evidence and the same two readings of it — current ability and trajectory. That makes your intake comparable to itself over time, and comparable to athletes outside it.
Because evidence is immutable and versioned, the record of an athlete when they arrived still exists after they have developed. What your programme changed is visible as the difference between two points in a record, not as a claim about it.